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Event Coordination
Understanding the Couple's Vision
Stress-free planning

About

Blue Sapphire Events is a full-service event and wedding planning company based out of Arlington, Virginia. Blue Sapphire Events specializes in custom curated events to match each couples unique love story. We love incorporating personal details and fun experiences to make every wedding one-of-a-kind, memorable, and personal. We love beautiful design but our goal above all else is orchestrating the moments our couples will remember for the rest of their lives.

Experience
Kolena Thomas, the Owner & Lead Wedding Planner at Blue Sapphire Events has over a decade of experience planning events. She has executed a wide range of events in varying design aesthetics, logistical complexity, and price points. She has experience designing and building events from the ground level. Kolena specializes in logistics and the event experience; her goal is to always create events that are seamless and leave a lasting impression.

Services Offered
Blue Sapphire Events offers full wedding planning services and day of management services. We also love creating other special events including: birthday parties, rehearsal dinners, anniversary parties, and all other social affairs.

We love what we do and we'd love to hear how we can make your special day everything you've always dreamed of!

  • Woman-owned
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Frequently asked questions

What is the starting price for day-of wedding coordination?

$3,500

What is the starting price for partial wedding planning?

$8,000

What is the starting price for full wedding planning?

$8,000

Do you offer an hourly rate?

No

What wedding events do you provide services for?

Ceremony
Reception
Rehearsal Dinner

What wedding planning services do you offer?

Day-of Coordination
Full Planning

What weddings do you have experience planning?

Civil
Cultural
Destination
Elopement
Eco-Friendly
Military
Non-Religious
Religious
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Reviews of Blue Sapphire Events

5.0 out of 5 rating
WeddingWire Couples' Choice Awards 2024 Winner
5.0 out of 5 rating
35 Reviews
100% recommend it
  • Quality of service
    5 out of 5 rating
  • Average response time
    5 out of 5 rating
  • Professionalism
    5 out of 5 rating
  • Value
    5 out of 5 rating
  • Flexibility
    5 out of 5 rating
This AI-generated summary gives you a snapshot of the overall ratings and feedback from the reviews this vendor has received.

Review summary

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Kolena from Blue Sapphire Events is highly praised by multiple reviewers for her exceptional planning and coordination services for weddings. Reviewers appreciate her organization, knowledge of vendors, and ability to navigate difficult decisions. Kolena and her team are commended for their attention to detail, professionalism, and ability to handle unexpected situations. The execution of the wedding vision exceeded expectations, and reviewers highly recommend Blue Sapphire Events for stress-free and enjoyable wedding planning experiences.

Review summary

Powered by AI
This AI-generated summary gives you a snapshot of the overall ratings and feedback from the reviews this vendor has received.

Kolena from Blue Sapphire Events is highly praised by multiple reviewers for her exceptional planning and coordination services for weddings. Reviewers appreciate her organization, knowledge of vendors, and ability to navigate difficult decisions. Kolena and her team are commended for their attention to detail, professionalism, and ability to handle unexpected situations. The execution of the wedding vision exceeded expectations, and reviewers highly recommend Blue Sapphire Events for stress-free and enjoyable wedding planning experiences.

J
Juliana L. Sent on 03/10/2024
5 out of 5 rating

Kolena is the best of the best -- HIGHLY recommend!

Hiring Kolena (for full wedding planning and design) was the first and best decision I made after I got engaged, and I could not recommend her more! I'm very type-A, so when I was initially interviewing wedding planners I wondered if I really needed a full planner/if it was worth the money, but after my first call with Kolena those thoughts evaporated--she is truly such a pro and hiring her was worth every penny!! And in retrospect, I could NEVER have done this myself, period.
Truly, from day one she was a wealth of knowledge, providing invaluable expertise and advice as she guided us through the daunting and expensive process that is wedding planning in Washington, DC. From touring venues, to generating a realistic budget for us (and then continuously working to ensure we stayed as close as possible to that budget), to coordinating with our vendors and creating the timeline, to taking diligent notes at the catering tasting, and helping us plan the rehearsal dinner, she was amazing. Kolena is experienced, professional, detail-oriented, personable, organized, well-connected in the DC metropolitan area, and has an incredible eye for design. I leaned on her a lot for guidance and opinions regarding the design portion of planning (e.g., the reception tables and floral design, as that is not my skillset), and I could not have been more thrilled with what she created--she brought my dream wedding to life.
She is super responsive to emails and messages, and was so accommodating in meeting us virtually/via phone and after 5:30 PM on work days. Also, she used AislePlanner as her planning platform, which I loved; the site allowed us to collaborate, provided me with very user-friendly tools for vendor info, RSVP tracking, creating the seating chart, etc., and her site was generally just a wonderful resource full of helpful lists and information. Other vendors remarked on how organized and on top of things she was, and many guests (of varying ages) remarked it was the best wedding they had ever attended. And while this wasn't the reason I hired her, she also was such a calming presence on the day-of.
Kolena was an indispensable part of our wedding. Because of her and her team, my family, my fiance, and I were all able to be stress-free and fully enjoy the week leading up to my wedding and the whole wedding weekend. Our wedding was a magical and flawless day, and I cannot thank the Blue Sapphire Events team enough. We loved working with Kolena!
Les
Si Sent on 12/10/2023
5 out of 5 rating

Highly Recommend Hiring Kolena!

Kolena was an expert in planning our wedding and made our multi-day celebration absolutely enjoyable and seamless. She was attentive to our vision, easily accessible through emails and video call, and experienced in choosing dependable vendors from the Baltimore/DC area. She helped us to design our beautiful ceremony and reception layouts and all of the table settings. We looked at many different vendors and really appreciated that she had worked well with young professionals who work full time. She was accommodating and able to meet with us after 5 or 6PM during the work week and she also participated with us on vendor calls to offer her insight. She was excited to help us plan a mixed Pakistani-Chinese-American wedding with unique cultural practices. We are so grateful to have hired her and we encourage others to do the same before she's all booked out!
Danielle
Danielle F. Sent on 02/08/2024
5 out of 5 rating

Perfect day conductors

Kolena is simply the best in the business for northern Virginia and DC weddings! We found her through a recommendation from our caterer, and after meeting her, we knew there was no turning back. She is extremely organized and knowledgeable about vendors, rentals, venues, and even has relationships with staff across many vendor categories in the area. She and her assistant, Nikki supported us with partial planning and design. They helped us navigate difficult decisions around budget and took all of the stress away when we had to order heaters 3 days before the wedding due to drastic changes in the forecast. A member of our bridal party uses a wheelchair and they coordinated thoroughly with the venue and made us feel comfortable about accessibility for all of our guests.

Nikki helped us deal with a guest who was seated at the wrong table in the middle of the reception discreetly and swiftly. Her assistant even helped our grandparents get up and down a long flight of stairs, which is far beyond the expectations of her role and made us smile.

We could go on and on… in summary, everything went off without a hitch, and we could not have done it without them. If you want to enjoy your day stress free, hire them!!
-Danielle and Brendan
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Awards

35
WeddingWire Couples' Choice Awards 2024 Winner
WeddingWire Couples' Choice Awards 2023 Winner
WeddingWire Couples' Choice Awards 2022 Winner
WeddingWire Couples' Choice Awards 2020 Winner

Pricing

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Team

Kolena Thomas
Kolena Thomas
Owner & Principal Wedding Planner

I’m Kolena, the owner & principal wedding planner at Blue Sapphire Events. I love being able to share in the love of two individuals and feel blessed to get to work with such wonderful people each day!

Based out of Arlington, Virginia, I’ve been planning weddings and events for over ten years now.

After graduating from James Madison University in 2012 with a degree in Business Management, I began my event planning career working as the Catering Director for a large private club outside of Washington, DC. From there, I worked in a public relations and event planning role leading the management of numerous political events with budgets up to $1M. Throughout this time, I helped coordinate weddings for family and friends. In 2018, I officially opened Blue Sapphire Events and the rest they say is history!

When I am not planning weddings you can find me going "all out" at Orangetheory, watching murder mysteries with my husband, Carl, or giving our black lab, Olive, an unlimited amount of attention.

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