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Weddings

Pricing information

Price range: $7,500 - $11,250 Price range: $7,500 - $11,250
Couples usually spend $9,400 Couples usually spend $9,400
Reception
$5,000 starting price
Reception
$5,000 starting price

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Attributes highlighted by couples

Unique aesthetic style
Quality catering
Guests comfort
Amenities

About

Gathering Oaks Retreat is an elegant wedding venue situated in the heart of Crawford, Texas. Located outside of Waco, this countryside venue is delighted to welcome you and 150 of your closest family and friends to celebrate your big day. You and your partner are invited to host your shower, reception, cocktail hour, and more with professional and swift services.

Facilities and Capacity

With on-site parking spaces available, Gathering Oaks Retreat is delighted to provide you with a selection of spots for your special day. In total, this location is 5,000 square feet and is happy to host any ceremony. They have experience hosting a number of diverse ceremonies, including elopements, non-religious ceremonies, religious ceremonies, and second weddings. Whether you're having a large or small event, their lush garden is available at any time of the day. This outdoor space is 2,000 square feet and contains breathtaking elements to match your one-of-a-kind love story. In addition, their garden also has fun amenities that you and your guests can enjoy, including a romantic fire pit or a large swimming pool.

Services Offered

Gathering Oaks Retreat hopes to make your celebration an event to remember. Therefore, they provide on-site suites for you and your wedding party to freshen up for the big day. These suites are also available for you and up to 50 traveled guests to stay in. They also offer a variety of rental equipment, including bar chairs, white garden chairs, large tables for any wedding activity. In addition, this location offers wireless internet connectivity for your celebration.

  • Woman-owned
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Frequently asked questions

Do you have a site fee for wedding receptions at your venue?

Yes

What is the starting site fee for wedding receptions during peak season?

$5,000

What is the starting site fee for wedding receptions during off-peak season?

$5,000

Do you have a site fee for wedding ceremonies at your venue?

No

Which of the following are included in starting site fee?

Bridal Suite
Chairs
Parking
Tables

What is the minimum number of guests required to book your venue?

50

How many event spaces or rooms does your venue offer?

2

Describe your venue:

Farm/Ranch
Hotel
Inn/B&B
Mansion
Resort

What kind of settings are available?

Covered Outdoor
Uncovered Outdoor

Which of the following wedding events does your venue service?

Ceremony
Reception
Bridal Shower
Engagement Party
Elopements
Rehearsal Dinner

What event services do you offer?

Accommodations
Get Ready Rooms
Outside Vendors
Pet Friendly
Wifi

What event items are available?

Altar/Arch
Chairs
Tables

What transportation and access is available?

Parking
Wheelchair Access

What months are included in your peak season?

March
April
May
June
September
October

What months are included in your off-peak season?

January
February
July
August
December
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Any other questions?

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5.0 out of 5 rating
8 Reviews
  • Quality of service
    5 out of 5 rating
  • Average response time
    5 out of 5 rating
  • Professionalism
    5 out of 5 rating
  • Value
    5 out of 5 rating
  • Flexibility
    5 out of 5 rating
100% Recommended by couples
H
Holly P. Sent on 10/26/2022
5 out of 5 rating

10/10 -- Amazing Venue

I wish that I could give this place more than 5 stars. We had our wedding here the weekend of 10/8 and it was absolutely perfect.

We are from Houston, and there is NOTHING like Gathering Oaks in our area. All of our friends and family asked us "Why Waco??" and it was strictly because of how much we love this venue.

After touring a couple venues in our area, we realized that we didn't want our "Day" to be over so fast. We wanted a place where all our friends/family could stay the night and still "be together" after the reception ended without having to figure out logistics back to a hotel, etc.

There are so many options on the property where you can choose to have your ceremony, dinner, reception. We had our ceremony/cocktail hour in the Courtyard area, and our reception under a tent near the wooded area. It was such a great choice because once dancing started, the "older" crowd would migrate to campfire area away from the music. I loved walking around and seeing groups of people enjoying the entire property.

The staff is soooo accommodating and responsive. Rebekah helped answer all my questions and went above & beyond to assist and accommodate all of our needs. A huge shout out to her!

We got so many compliments on the venue. It's decorated so tastefully and the amenities are endless. They are constantly making improvements, as well. We were able to add on an additional cabin to give our guest's more privacy.

We did not have one issue the entirely of our stay, and I cannot recommend this venue more to any brides who are looking for a "destination wedding" vibe without having to get on a plane or leave the country.
L
Lori V. Sent on 11/24/2021
5 out of 5 rating

Pure Magic

We rented the entire property for the weekend and had about 50 people stay from Friday to Sunday with us. The property is so charming and the entire team at Gathering Oaks seems like they trained at Disney because their customer service was spectacular. There were common areas to hang out in, a play ground for the kids and so many places on the property for beautiful photos. My whole family raved about the venue and the rooms. We will definitely be back for Thanksgiving or some other family function.
C
Carrie W. Sent on 11/03/2021
5 out of 5 rating

Perfect wedding venue

We could not have picked a better place to have our daughter's wedding. Everyone we worked with was so easy to reach with any questions we had. I loved everything about Gathering Oaks!
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Awards

8

Team

Lacy  Hodges
Lacy Hodges
owner

We are native Texans that graduated from Texas A&M and had the opportunity to move to Waco with our two young daughters in 2015. We noticed this beautiful property just outside of town and felt a strong calling toward it. Many thoughts and prayers went into the concept of Gathering Oaks and the property was purchased in December 2016. With some inspiration from Chip and Joanna, we turned the property into a gorgeous vacation rental and venue. As guests began to arrive, it was clear that God had a hand in the property’s transformation. We love hosting weddings, as your dream completes ours!

Rebekah Elkins
Rebekah Elkins
Property Hostess

Meet Rebekah!

Rebekah has been a team member with Gathering Oaks Retreat for over a year now. In that time, she has worked with multiple brides to ensure their wedding weekend is everything they've dreamed of. Rebekah also works as a part-time wedding coordinator, so she has lots of wonderful ideas and brings attention to detail.

Hannah Greco
Hannah Greco
Manager/Property Hostess

Meet Hannah!

Hannah has been on the Gathering Oak's Team for over three years. In that time she has assisted with many diverse weddings with unique cultural traditions. She has knowledgable experience and is available to help you with your wedding ideas and questions.

Map

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Gathering Oaks Retreat frequently asked questions

Gathering Oaks Retreat includes the following items and services for wedding events in its starting site fee:
  • Bridal Suite
  • Chairs
  • Parking
  • Tables
The space offered by Gathering Oaks Retreat for wedding events is known for:
  • Farm/Ranch
  • Hotel
  • Inn/B&B
  • Mansion
  • Resort
Gathering Oaks Retreat offers the following indoor/outdoor options for weddings:
  • Covered Outdoor
  • Uncovered Outdoor
Gathering Oaks Retreat offers the following types of wedding events:
  • Ceremony
  • Reception
  • Bridal Shower
  • Engagement Party
  • Elopements
  • Rehearsal Dinner
Gathering Oaks Retreat offers the following services for wedding events:
  • Accommodations
  • Get Ready Rooms
  • Outside Vendors
  • Pet Friendly
  • Wifi
Gathering Oaks Retreat offers the following furniture and decor items for weddings:
  • Altar/Arch
  • Chairs
  • Tables
Gathering Oaks Retreat is recommended by 100% of couples who have used their services. Their overall rating is 5.0, with the same score awarded for quality of service, flexibility, value, professionalism and average response time.

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