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Weddings

Ybarra Events Reviews

Ybarra Events

Ybarra Events

San Francisco, CA
5.0 out of 5 rating, 58 Reviews
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Reviews

5.0 out of 5 rating
58 Reviews
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98% Recommended by couples

Awards

58
WeddingWire Couples' Choice Awards 2024 Winner
WeddingWire Couples' Choice Awards 2023 Winner
WeddingWire Couples' Choice Awards 2022 Winner
WeddingWire Couples' Choice Awards 2021 Winner
WeddingWire Couples' Choice Awards 2020 Winner
  • Elissa
    Elissa G. Sent on 01/08/2024
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    Outstanding Coordination by Heather of Ybarra Events

    We had the pleasure of working with Heather Bair from Ybarra Events as our "month of" wedding planner for our October 2023 wedding. Heather's expertise and professionalism in event planning were evident from the start. She brought a level of organization and foresight that was both reassuring and impressive, making it clear that we could trust her to execute our vision flawlessly.

    Despite the inherent stress of wedding planning, Heather's methodical approach significantly eased our worries. Her communication was clear and effective, utilizing a mix of emails, planned zoom calls, texts and wedding planning tools to plan and orchestrate our big day. Heather's knack for asking essential questions, ones we hadn't thought to ask ourselves, was particularly invaluable. This attention to detail ensured that every aspect of our wedding was considered and carefully planned, and wow did all that work pay off!

    On the wedding day, Heather's management was extraordinary. She operated like a well-oiled machine, providing support and efficiently handling every event detail. She communicated effectively, involving us in decisions as needed while smoothly keeping the day on track.

    We wholeheartedly recommend Heather Bair at Ybarra Events to any couple seeking a skilled and personable wedding planner. Her invaluable contribution to our wedding was deeply appreciated, and we would gladly choose Heather and Ybarra Events for any future event planning needs.

    Ybarra Events's reply:

    Thanks Elissa, I appreciate you! I am so glad you chose me to be your planner. It was wonderful helping you on your special day.
  • E
    Emily Sent on 10/15/2023
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    Tara is the Best!

    Tara is amazing! She did an amazing job helping us plan our wedding and making sure our special day went smoothly. We really appreciated her input and support helping us make all of the difficult decisions. She was always incredibly responsive to all of our emails and questions. It's so reassuring when you are coordinating vendors and making final decisions to get quick responses that can ease your mind. We are so grateful for her! We didn't have to worry about anything on our wedding day thanks to her. We greatly appreciate all of her hard work. She's the best!

    Ybarra Events's reply:

    Thank you so much Emily. It was an absolute pleasure to be your planner. You are the best! I appreciate you!
  • K
    Kevin J. Sent on 08/07/2023
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    Calm, professional, and fun planning with Ybarra Events!

    Tara was exactly the perfect wedding coordinator for us! In addition to her attention to detail, her calm presence, and her ability to anticipate our needs before we even knew them, she was an awesome person to spend our wedding day with.

    When starting the wedding planning process, we were looking for a day-of wedding planner. We knew we wanted to choose our venue, caterer, and DJ on our own, but since we were planning our Sonoma wedding (Viansa Sonoma) from across the country, we knew we needed someone to help us with the small details. Little did we know after hiring Tara that we would be getting so much more than that!

    From our first meeting, you could tell that she was incredibly professional but also an easy person to talk to. She set down the expectations from a "month-of wedding planner," but let us know that we could email her with any questions or help with decisions like which of two florists we were deciding between. She was always prompt to her responses and had check in's just to make sure we were on track.

    She was one of the best decisions we made for planning our wedding, and the day wouldn't have gone nearly as smoothly without her!

    Ybarra Events's reply:

    Thank you so much! You were an absolute pleasure to plan with. Maybe I could help you with a future vow renewal.... Congratulations again!!!!
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  • Kate
    Kate P. Sent on 12/30/2023
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    Wonderful experience with Heather

    We worked with Heather from Ybarra events to plan our September 2023 wedding at Mountain House Estate, and her expertise was invaluable in planning our big day. Planning a wedding is extremely stressful, but Heather could always be relied upon to provide calm, positivity, and sound advice. Talking to Heather is like getting a warm hug!
    Leading up to the big day, Heather was always quick with answers to our questions, provided some great vendor recommendations, ensured that we were on track for all the major to-dos, and joined many of our vendor calls to ensure we were asking the right questions. Having a planner like Heather is great for the times when you and your spouse may not agree on an aspect of the wedding- getting an expert opinion can help ease some of those decisions.
    We loved that she had worked at our venue many times - this came in handy with things like planning our layout and schedule. We had some problems with one of our vendors, to the point where I was in tears the week before our wedding, and Heather went above and beyond to communicate our concerns to them, and helped me feel like I was not a crazy Bridezilla.
    The day of our wedding, I didn't have to think about any of the details- Heather and her assistant made sure that everything ran smoothly so that me and the groom could soak it all in and enjoy.
    We highly recommend Heather and Ybarra events if you are looking for a great wedding planner!

    Ybarra Events's reply:

    Thank you so much Kate! You are both absolutely lovely and I am honored you chose me as your planner. I am happy to have been there on your wedding day and wish you all the future happiness!
  • C&D
    C&D R. Sent on 05/06/2023
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    Look No Further! Tara is Amazing!

    Ybarra Events was recommended by our venue and we are absolutely blessed that we hired them to plan our wedding. We worked with Tara, who is the kindest soul and a true mastermind at her job. Even though we only hired Tara to be our month-of planner, she worked with us closely over the course of the year leading up to the big event. I was largely developing my plan, decorations, etc, but she was ALWAYS available anytime I needed help or advice. Tara assisted me in suggesting reliable vendors, brainstorming fun ideas, working out reasonable logistics and set us up with the Aisle Planner software. She was an absolute godsend and that was amplified multitudes the day of the wedding! We 110% recommend you work with them for your wedding, you will not be disappointed.

    Come wedding day, I know despite being cool as a cucumber in most scenarios- I'm also a bit type A when I have a vision to create. Trusting the process, I brought all the things I had prepared to the venue and Tara did the rest. Well, Tara knocked it out of the ballpark. My jaw hit the floor when I showed up that afternoon to see that she had executed our vision to perfection and helped coalesce our dream wedding into a reality far exceeding our expectations.

    Ybarra Events's reply:

    Thank Chelsea and Dan! I loved Planning with you! Thanks for trusting me to help bring your wedding day to life. ❤️
  • S
    Sinduja R. Sent on 03/20/2023
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    Best wedding planner

    Where d o I get started when describing this experience of planning a wedding with Tara…I suppose from the start. Right from the get go and initial introductory call, we knew she was the right planner for us. We had a long runway to plan our wedding (over a year), and Tara was by our side at every corner. She helped us plan a fusion Indian-Western wedding and was diligent about details (which I appreciated so much!). She worked closely with our selected vendors to chase down enquiries, make changes to our vision etc. When it was closer to the wedding, we realised that it would rain on the day and Tara was an absolute star about it. From various contingency plans with associated seating and table arrangements, to discussing what we may want to buy to deal with the weather and so much more, she was on it!! On the day, I can’t even begin to describe how well she coordinated the vendors (it felt so seamless even though we needed to flip an indoor space multiple times during the day to accommodate the events). Tara, a massive thank you from Matt and Sinduja and our family for helping make our big day so special!!! You are an amazing person and incredibly skilled at what you do, and I’m so glad our paths crossed!!

    Ybarra Events's reply:

    Thank you so much Sinduja and Matt! It was so wonderful getting to know you and plan with you over the year. Your wedding day was so beautiful and I am so happy I could help, rain or shine!
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    Ashly Sent on 01/02/2023
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    The best team ever to hire for your wedding.

    Honestly Tara was the best! I can’t imagine ever planning a wedding and executing it all by myself. Having a good wedding planner really can make your whole wedding. My partner and I didn’t have to worry about a single thing. Any problem that arose she really took care of it, even the stuff i forgot about! 1000000% would recommend her to anyone! Thanks for everything!!

    Ybarra Events's reply:

    Thank you Ashly, I truly appreciate you! I loved Planning with you and with you all the happiness in the world.
  • LESLIE
    Leslie Sent on 09/07/2022
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    Amazing wedding planner!

    Tara is an exceptional wedding planner. From walking us through the last steps of our wedding day, to listening to us vent about unfortunate events prior to my day, to being the politest person ever, and much more! I couldn’t have enjoyed my day if it wasn’t for her! She is caring, sweet, strict haha, and funny! Thank you Tara for providing exceptional service and making our day so memorable! Anyone looking for a personable, great, caring person. I recommend her! ❤️

    Ybarra Events's reply:

    Thank you so much Leslie and Rudy; I'm so happy to have been your planner! Congratulations again on getting to celebrate with your loved ones!
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    Chris R. Sent on 07/10/2022
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    Heather Bair and Ybarra Events Are Incredible

    We cannot praise Heather Bair and Ybarra Events enough. Heather made what would have been a stressful experience a lot of fun. She went above and beyond by providing references and recommendations throughout our time together without ever imposing her view (though we asked for it repeatedly!). Heather is organized, knowledgeable, patient, positive, genuine, friendly, and always a professional. She loves what she does, and her energy is infectious! We had a perfect wedding event thanks to Heather and the team she helped assemble. We are very grateful to Heather for giving us a wonderful experience and timeless memories. Heather and Ybarra Events are magnificent.

    Ybarra Events's reply:

    I want to say congratulations to you both one more time.  It was my pleasure to work alongside you during your planning process and see your wedding come together in the way you imagined it.  Thank you so much for choosing to work with me.  I already miss your cheerful communication.
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    Sheening L. Sent on 07/01/2022
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    Highest Recommendation!

    Tara and her team at Ybarra Events were simply wonderful. She provided just the right mix of encouragement, suggestions, and direction over a planning process that stretched over 16 months. The result was the ceremony and reception that we had both dreamed of. My husband and I were able to enjoy every minute of the day, as Tara seamlessly took care of any last minute issues. Of particular note for same-sex couples is how affirming and celebratory Tara and her team were of us and our process. We would not hesitate to provide the highest recommendation of Tara and Ybarra Events!

    Ybarra Events's reply:

    Thank you Sheening and Josh! I am so grateful you chose me to be your planner. I absolutely loved Planning with you. Congratulations again!
  • Brittany
    Brittany Sent on 01/12/2023
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    A dream come true

    Our wedding day with Tara by our side was a DREAM COME TRUE! She anticipated every obstacle and was immediately ready with advice, fixes, and a warm comforting energy. Many of my guests came up to me after the event to complement her work. She even helped me avoid a terrible catering decision with a swift pivot during the planning process! 10/10 in every regard. LOVED having her as our coordinator!!

    Ybarra Events's reply:

    Awe, being your Planner was a Dream Come True! Thank you for letting me help out on your wedding day. So glad i could be there for you. Congratulations again!
  • M
    Meghana R. Sent on 03/24/2022
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    The best decision we made!

    Tara and Ybarra Events made our wedding so perfect. From our first conversation, Tara understood our vision and helped us bring it to life. She was excited and enthusiastic about all of our ideas, she kept us on track and helped us navigate the process of finding vendors, deciding on decor, coordinating with our families, and figuring out what needed to get done when. She also handled coordination with the vendors and did so much behind the scenes so that we could have fun and enjoy the wedding day. We hired Tara as a partial planner it was absolutely the best decision we could have made. We couldn't have done it without her, and we recommend wholeheartedly hiring Ybarra Events!!

    Ybarra Events's reply:

    Thank you Meghana and Terry! You are such wonderful people. I feel so lucky to have gotten to know you over planning for your wedding. Congratulations!
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    Rachel F. Sent on 02/22/2022
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    Don't think twice :)

    Tara was an absolute dream to work with for our February wedding! We hired her for the month of, and it took so much pressure of trying to plan the last minute details. She was always quick to answer any questions, and made our wedding day seamless and perfect :) I would definitely recommend Tara to anyone looking for a wedding planner; you wont regret it!

    Ybarra Events's reply:

    Thank you Rachel! You are the best. I miss you already! Congratulations on your marriage. Cheers to many more years!
  • K
    Kristen P. Sent on 11/14/2021
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    Fantastic experience with Ybarra Events

    Tara did a fantastic job planning our wedding this fall! She helped us through every stage of the process, from recommending amazing vendors to coordinating the day of flawlessly. Planning a wedding in a pandemic was definitely stressful, but having Tara to help check in with vendors on various covid requirements put us much more at ease. We really appreciate all of Tara's work and would absolutely recommend her to anyone else planning a wine country wedding!

    Ybarra Events's reply:

    Thank you so much Kristen and Wesley. It was absolutely wonderful planning with you. Cheers to the sweetest couple!
  • Rita
    Rita M. Sent on 10/25/2021
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    So Thankful for Tara!

    As any couple planning a wedding recently can attest to, planning a wedding during COVID was STRESSFUL. I am certain that we would have gone absolutely mad and perhaps even cancelled the whole thing and eloped had it not been for Tara and her wonderful team! She was the most kind and patient helper along the way. I knew I wanted to work with her from our very first phone call where she gave me so many incredibly helpful ideas to work with within my budget, and she delivered throughout.

    On the day of the wedding, there were a few snafus with some of our vendors (as with any planned event, no doubt!) and Tara and her team handled them all wonderfully. We barely even noticed that there was any confusion to begin with, which we credit to Tara and her team. Everything was handled with such professionalism, even during a year that was undoubtedly incredibly stressful for all wedding vendors.

    Do yourself a favor and hire these incredibly kind and competent people to help you plan your wedding. You will not regret it!

    Ybarra Events's reply:

    Thank you so much Rita and Chris! I am so happy to have helped you Planning through the pandemic. So many curveballs, and you were wonderful to work with the entire time.
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    Molly M. Sent on 09/07/2021
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    Wedding planning made easy!

    Tara was so wonderful to work with and our wedding seriously went off without any issues— a miracle for taking place during the pandemic and fire season in Sonoma. Tara is incredibly responsive and has such a calming presence. We did the partial planning package and it was great to have her on our side throughout the whole process, always responding quickly to questions and giving advice on vendors. Definitely hire her!

    Ybarra Events's reply:

    Thank you so much Molly & Scott! I feel so lucky to have been your planner. Congratulations on your start to a wonderful life together!
  • Clarissa
    Clarissa Sent on 12/09/2021
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    Hire tara for your wedding!

    Tara was everything we needed! She was the best!!!! We hired her for a day of wedding coordinator, but I felt like she was my wedding coordinator for a month. She met with me twice via zoom and her input on weddings was so helpful. She made my wedding day smooth and stress-free. We had so many last-minute changes because of COVID and she was flexible and made everything work. We didn’t have to worry about anything from the day we hired her. Tara was always at every meeting early and ready to work with questions and answers on hand. She made me realize a lot of wedding details that I did not even know I had to think about. We recommend YBARRA EVENTS 100%!!! IT DOESN'T GET ANY BETTER THAN THIS ONE. Everyone had a good time at our wedding! I had a lot of my wedding party talk to me about how wonderful Tara and James are. They were prepared and took care of the things that I did not even know till after the wedding! GO WITH YBARRA EVENTS!

    Ybarra Events's reply:

    Thank you so much Clarissa! It was lovely Planning with you ! Cheers to many more years of happiness!!
  • Alexandra
    Alexandra R. Sent on 12/05/2021
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    The perfect wedding planner

    Honestly Tara was our absolute most favorite vendor for personality, value, and just making the whole wedding way less stressful. She helped us have the most perfect day which was amazing considering how stressful it was to plan a wedding during this uncertain pandemic with so many rules constantly changing. We had her for "day of" services which was really more of a 2 weeks prior planner. She also was available for consulting immediately after booking her with no associated upcharges. She spent a lot of time helping us organize and budget for our wedding. It was really an amazing experience working with her. If I could go back in time, the only thing I'd change was to upgrade her service to more full planning because she was so worth it.

    Ybarra Events's reply:

    Thank you so much Alexandra! I am so glad I got to be your planner. Your wedding day was absolutely wonderful to work. Cheers to infinite years of happiness!
  • Shana
    Shana P. Sent on 12/03/2021
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    Tara is wonderful. Its like she knew me my whole life. She nailed my wedding beyond what imagined.

    Made my wedding beyond magical

    Ybarra Events's reply:

    Thank you Shana! You are so magical that you made my job easy! 🥰 Congratulations to you and your hubby!
  • J
    Jayjay Sent on 12/26/2021
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    Tara you are the BEST!

    Tara was Incredible!! She was extremely friendly and professional. She was more than kind, accommodating, and helpful in more ways than one! She always answered my emails within a day and thoroughly. With her helps everything so much less stressful. Thank you so much for made our wedding so memorable and got a lot of compliments!

    Ybarra Events's reply:

    Awe, thank you Jayjay! You are so sweet. Thank you for being wonderful to work with. I hope you are enjoying your Holiday Season! 🥰
  • A
    Amanda L. Sent on 12/03/2021
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    "Best wedding ever" -said by many attendees!

    I don't even know where to start with Tara and the Ybarra Events team! We were planning a May 2020 wedding, and Tara patiently helped us reschedule twice for safety reasons. She was always there to recommend vendors and make sure we weren't missing key events or details. Keep in mind, we hadn't paid for a full planning experience, but she was still always ready to help along the journey. She made the day-of timeline (crucial!) and a beautiful model of the set-up that was used by all the vendors. I think we went with almost all of her recommended vendors and they were all incredibly friendly and fun to work with.

    I was most interested in day-of coordination because I wanted my mom and bridesmaids to be able to relax. Right on time, Tara was there and making things run smoothly! There were plenty of little weather related snafus and other things that couldn't have been planned for in advance. But I didn't even hear of them until a week after the wedding, and I don't think any guests noticed at all! The set up and coordination between staff were seamless, no awkward pauses during events. People literally said it was the best wedding they'd ever been to- including my uncle who's own daughter was literally getting married the next month.

    Definitely consider Tara for your day-of coordination, and I can't even imagine how wonderful she would be at the bigger planning packages!

    Ybarra Events's reply:

    Thank you so much Amanda! I was so happy to have been there for you navigating the madness of postponements and planning. Cheers to many happy years!
  • Vera
    Vera W. Sent on 08/07/2021
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    Tara and her team are the best!

    We chose Tara and her team based on note only the great reviews, but also after our initial phone call with them. Immediately, we felt comfortable with them, which was important to us for searching a partner to help us on our big day.

    Tara is highly communicative and provides tips/guidelines along the way. We had to move our wedding due to COVID-19, and Tara was extremely helpful in keeping us informed with the county guidelines. We had hired her and her team for day-of wedding coordination, but it felt like Tara was there every step of the way. She was super helpful in answering all our questions and providing guidance. We did not miss a single beat with her and our wedding was managed smoothly. Tara and her team are amazing to work with and highly recommend partnering with them.

    Ybarra Events's reply:

    Thank you Vera and Hoang! I loved chatting with you throughout the planning process. You are both such amazing and kind people! Thank you for choosing our team to plan for you! ❤
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    Joanna N. Sent on 07/12/2021
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    Hire Tara - you won't regret a thing!

    Tara and her team served as day-of coordinators for my daughter's wedding in June in Petaluma. Words cannot express the level of calm and professionalism Tara brought to the table. We felt like we had a Power Team helping us! Tara was great with every detail, every challenge that hit us all during a covid pandemic. We had a lot of changes along the way due to covid and she ran with the punches and adjusted right along with us. The day of was fabulous. She's worth every penny and invaluable. Not only that, but she became my friend, sharing the emotional impact of the covid wedding. Love her and don't hesitate to hire her! Thank you thank you Tara for everything!

    Ybarra Events's reply:

    Awe, thank you so much Joanna. It was wonderful planning with you and I am happy to have helped navigate covid madness. You and your family are wonderful people and I miss you already!
  • Paula
    Paula L. Sent on 10/26/2019
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    Absolutely the best!

    I cannot begin to praise Tara Ybarra enough for all she did for me and my family during my daughter's recent wedding in Geyserville, California. Tara is incredibly organized, responsible, responsive, tactful and kind all at the same time. Everything she promised she'd do, she delivered on! She was the first one to get to the church and the last person to leave the reception. Her quiet efficiency impressed not only me at the wedding reception but also several of our guests that commented to me on her competency. Every time in the 8 months of planning this wedding that I reached out to Tara, she answered quickly and knowledgeably. Planning this wedding from a distance turned out not to be a chore with Tara's help. She gave us a heads up on a problem vendor we had hired and quickly recommended another saving us some major frustration and not to mention, money.
    I cannot think of one thing negative about Tara. You absolutely cannot go wrong hiring her. My daughter and I both are missing her. She had become one of the family!!
    With deep appreciation, thank you Tara!

    Ybarra Events's reply:

    Paula, it was an absolute pleasure to get to know you and your family! You're all wonderful and I'm so grateful to have been able to help you with your daughter's wedding day. Miss you already!
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    Kelly Sent on 12/21/2021
    5 out of 5 rating
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    Tara is amazing!!!

    Tara was such an amazing wedding planner, I'm so so glad we had her by our side. We had to reschedule our wedding from 2020 to 2021, and with the reschedule we were forced to find a new venue and a new planner. Tara was incredibly flexible from the start- she even adapted her normal plans to match what our previous planner was doing! Throughout the whole process, and especially given the craziness with COVID, Tara was so supportive & really put our minds at ease. We loved working with her so much that we asked her to coordinate our rehearsal/welcome drinks as well! She went above and beyond to make the weekend as easy as possible, including taking the items we DIYed for the wedding the night before so we didn't have to find a way to bring them to the venue. Despite these crazy times, our whole event went off perfectly and we couldn't be happier. Thank you so much, Tara!

    Ybarra Events's reply:

    Thank you Kelly! Congratulations to you again! It was so wonderful planning with you! I really appreciated how organized your notes were. You're amazing!
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